Integrations
Bidirectional Sync
Keep your staff data in sync across all your systems. Update once in the Staff Service, and changes flow to your HR, rota, and recruitment systems.
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One system. Your data.
Staff information with confidence. Every other system in sync.
Personalised support for care and support providers: one staff record you own, with HR, rota, and recruitment connected by API — no duplication, no lock-in.
- Single source of truth — one central database you own
- API & integrations — connect without copying data everywhere
- Your data, your rules — no lock-in; export and integrate freely
- Workflows that fit you — not the other way around
- Bidirectional sync — updates propagate where you need them
- Persistent learning history — training and skills across role changes
API-first
Feed downstream systems
Verification
Controlled profile changes
Compliance-ready
Retention & registrations
About us
Whether you run specialist care, supported living, or multi-site operations, we provide a single staff record you own — with integrations, verification workflows, and compliance tooling built for social care.
More about Staff ServiceWe support you through every step of your staff data journey.
100%
Your data stays under your organisation’s control
From fragmented tools to one place you trust
When every system claims to be the source of truth, teams waste time reconciling data. Staff Service is designed to sit at the centre — owned by you.
The challenge: tools dictating your workflows
Staff information often lives in HR, rota, recruitment, and line-of-business apps — each with a partial record. Updates get repeated; nobody sees the full picture; vendors hold the keys.
You end up bending processes to fit software, instead of software supporting how your organisation actually works.
The solution: one database you control
Staff Service is your single source of truth. Update once; sync to other systems by API. You define access, retention, and workflows — without losing ownership of the data.
Connect HR, rota, and recruitment platforms so they consume from the centre, staying aligned without manual duplication.
Services
Everything you need to run staff data with confidence.
From employment records and professional registrations to API integrations and compliance tooling, we guide you every step of the way — built for social care and support providers.
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Profiles
Complete Staff Profiles
Store everything you need: personal information, employment details, qualifications, registrations, leave records, contracts, and more.
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Learning
Persistent Learning History
Link staff records to preserve training and skills across role changes. Never lose valuable learning data when staff change posts or return to your organisation.
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Insights
Workforce Insights
Get a complete picture of your workforce. Track roles, history, qualifications, and compliance all from one central location.
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Self-service
Profiles staff can update — with verification
Staff keep contact, bank, and profile details fresh through their own flow. Sensitive changes can be routed for approval so quality and compliance stay intact.
Less chasing across teams; clearer audit of who changed what, and when.
Signatures
Digital signature capture
Capture signatures for contracts and policies with image upload or an on-screen pad — stored against the staff record for retrieval and audit.
Supports remote onboarding and paper-light processes without losing evidence.
Compliance
Registration & deadline alerts
Monitor professional registrations and key dates. Notifications highlight what is due so managers and staff can renew before lapses become incidents.
Bidirectional sync
Update the centre; connected systems reflect the change — fewer errors and less double entry.
Complete profiles
Hold what you need for operations, HR, and assurance in one structured record.
Persistent learning history
Link records so training and skills survive role changes and returns.
Workforce visibility
See roles, history, and compliance signals from one place.
Microsoft
Entra & Microsoft 365
Align people data with Entra and 365 where your organisation uses Microsoft for identity and productivity.
Combine with API integrations for the rest of your stack — one hub, many consumers.
Learning
Persistent learning & skills
When someone changes post or returns with a new employee number, link records so training and qualifications stay discoverable.
Reduces repeated induction and protects organisational memory.
Real workflows. Real control.
Illustrative feedback reflecting how operations and HR leads use a central staff hub.
“We stopped reconciling three systems every month. One record, clear approvals, and the rotas finally match HR.”
“Registration renewals used to live in spreadsheets. Now we get ahead of expiry dates instead of discovering them in an audit.”
Data protection
GDPR-aware retention & oversight
Staff Service supports retention thinking with policies and countdowns aligned to how long different categories of data should be held. You get visibility before items need review, archive, or deletion — helping teams stay aligned with GDPR expectations.
Different data types carry different retention needs; the aim is clarity and timely prompts, not surprise discoveries during a request or inspection.
Ready to put staff data back in your hands?
Request access for your organisation, or sign in if you already have an account.
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